How do I get into the exhibition center when I arrive on the first day?

All participants should register and get badges-passes at the registration booth, which is situated in the entrance hall of the pavilion #3. Having badges-passes you may enter the pavilion #3 of the IEC and reach your stand.

When and how can I get my exhibitor badges and why do I need them?

Exhibitor badges ensure that other exhibitors, security staff and visitors know who you are and what company you are representing. These should be carried at all times during the exhibition. They are collected from the management stand on your arrival (see above).

How do I get work passes and why do I need them?

Work passes are for your stand builders and constructors during the days of set-up and dismantling. They allow your construction team to pass freely in and out of the exhibition center. These are collected from the ITE management stand. For more information please refer to your technical manual. 

How can I get my goods into the exhibition center? Do I need a permit for my personal belongings e.g. Laptop computer?

Any large boxes or trade goods that you wish to carry into the exhibition center with you and that you want to take away with you after the exhibition must be declared on the In and Out letter as explained above. Again, this is a security measure, which protects you as exhibitors

What are the opening hours of the exhibition and the timetable for ‘set-up’ and dismantling?

Opening hours for Set-Up

• 12th October
  9.00 - 22.00 Set-Up for space only stands
  16.00 Deadline for Set Up (space only stands)
• 13th October
  9.00 - 22.00 Set Up for space only and equipped stands
  18.00 Stands should be ready for inspection

Opening hours for visitors

• 14th October
  11.00 Official opening ceremony
  11.00 - 18.00 Opening hours for visitors
• 15th October
  10.00 - 18.00 Opening hours for visitors
• 16th October
  10.00 - 18.00 Opening hours for visitors
• 17th October
  10.00 - 16.00 Opening hours for visitors

Dismantling

• 18th October
  16.00 - 22.00 Exhibits packing (equipped space should be clear till 21.00)
• 19th October
  9.00 - 22.00 Dismantling

Where is the BTG Expo office located on site?

BTG Expo will have an office within the exhibition center and this is located close to the ITE management stand. Contact information for BTG Expo and their local representatives in your country is given in your technical manual. Please read carefully.

Do I have to send my goods through BTG Expo?

No. You may use alternative freight delivers to transport the goods from your country to Ukraine, but BTG Expo are the sole agent who can handle goods on site. Even if you use another freight company to transport your goods into Ukraine, you must contact BTG Expo for advice on sending goods to the exhibition center.

Can I send my goods by DHL?

ITE take no responsibility for goods sent by DHL. We would advise you to check this with BTG Expo.

When will I receive tickets for my visitors?

The participants receive their complimentary tickets — 50 tickets per one company — by post one month before the exhibition. During the exhibition entrance tickets for visitors would be sold at the ticket offices of the IEC.

What is my stand number?

All stand numbers remain provisional until the last 1 months before the exhibition.

When do I receive my Gala Dinner tickets and can I order more?

All Gala dinner tickets can be collected from the ITE Management stand on site. Additional tickets can be reserved in advance but are subject to availability and will be confirmed on site. Further information can be found in your marketing manual.

Where is the closest hotel to the exhibition center?

Where to stay.